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Best Practices for Office Lighting Maintenance

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To get the best efficiency, quality and quantity of light from your office fixtures, it is imperative to apply a proper schedule for maintenance and repairs. There are several important benefits that come from properly maintained lighting fixtures these include longer-lasting fixtures and better lighting that can lead to improved productivity and better security.

This following article will illustrate some of the best practices for getting the most of your lighting system.


Penciling in a regular lamp replacement has been a popular way for budget-watcher to control savings and maximise the efficacy of their lightings.

Relamping can be done as the need presents itself, such as when a lamp begins to malfunction it is replaced. Relamping can also be done periodically one room, floor or department at a time. The first thing to decide is which approach will be the most effective policy to implement in your workplace.

There are several reasons for managers to begin implementing an appropriate plan as soon as possible. Perhaps the most important, and oddly enough, the most overlooked is to evade the high costs of employee productivity that can be lost by the need to replace lighting unexpectedly.

It goes without saying that even if work can proceed as normal, the lack of proper lighting removes the focus and concentration of the individual and can lead to chit-chat and other distractions from the work in progress.

Having scheduled relamping dates and system in place will decrease the disruption caused by the sudden loss of lighting in the workplace, whether that be systems to light warehouses or offices. Those lamps that receive the most use or that have been in use the longest should be scheduled for processing first.

Cleaning and Maintenance

How many offices do you know of having a regimented schedule for keeping the fixtures clean and the reflective surfaces shiny and reflecting? There are few offices that even consider this an important part of regular maintenance.

The best way to fit this important aspect of maintenance into your regular tasks is to have this done whenever lighting tubes or bulbs are being swapped out. It is true that important regulations in the past few years for smoking and other cleanliness standards have reduced the need for this important job. Therefore, cleaning when changing is more than sufficient.

A soft cotton cloth is the best thing for removing dust, cobwebs and all other debris from the bulbs, tubes or reflective surfaces. The cloth should be turned with each cleaning swipe so that a clean cloth is placed on these surfaces at all times. Apply anti-static solutions can be applied if the fixture is sensitive to static electricity. Simple fabric softener also has this effect.

Targeting High Costs

Keeping careful tracking of lamp usage can bring certain problems to light. High voltage and vibrations can take their toll on incandescent and halogen bulbs and can shorten their lives considerably.

One thing that can also shorten the lives of these types of bulbs is being touched by employees attempting to get the lights back on. Greasy skin oils from their fingers can remain on the surface and eventually cause surface tension to increase as the lights are turned on and off. This leads to premature fractures.

The screw in type of fluorescent bulb has one of the longest lifespans in the lighting industry and can be expected to operate for an average of 10,000. These also have no external ballast and can be used in the same sockets made for regular incandescent bulbs.

If incandescent lighting is the only thing that can be used, there are several ways to ensure the longevity of your bulbs. A 130-Volt rated lamp has a higher standard of quality and can be applied for higher than normal electrical use. Another good idea is to have the section of incandescent lights wired through a dimmer switch in the electrical closet.

There are many ways to improve the function and services of office lighting fixtures and systems while reducing the costs of maintenance at the same time. The challenges for managers are to choose the most expedient options for their situations.